A simpler client photo proofing workflow.
Good proofing is less about decorative galleries and more about removing uncertainty. The client should know what to choose, how many to choose and when they are finished. The photographer should receive a result that maps straight back to the working files.
Prepare a deliberate proof set
Cull obvious misses before asking the client to choose. Export consistently sized JPEGs with unique filenames that still map to your Lightroom catalogue. Put only the direct proof set in the shared source folder.
A smaller, coherent set makes decisions easier and limits unnecessary image transfer. Watermarking is a business choice; clarity and stable filenames are workflow requirements.
Make the choice rule explicit
Use an exact count for fixed packages, a maximum count for flexible allowances, or no limit when the job calls for an open edit. Repeat the rule in your client message even when the gallery enforces it.
- Exact: “Choose 10 for final retouching.”
- Maximum: “Choose up to 20 for the press pack.”
- Open: “Mark every frame you want us to discuss.”
Give the client one clear handoff
Send one private gallery link with a short deadline and explain what submission means. Avoid collecting a parallel list by email or messaging; two lists always end up disagreeing.
Filter by filename, then archive the decision
Copy the submitted list into Lightroom’s text filter or use the downloaded format in your own automation. Keep the result with the job records. Once the selection is accepted, close the gallery so the decision cannot change underneath you.
A note on privacy
Treat an unguessable gallery link as private, not as a substitute for contractual or regulated security requirements. Share it only with intended reviewers, close it after use and keep sensitive work out of any service that does not meet the job’s specific obligations.
Common questions.
What size should proof JPEGs be?+
Large enough for confident review on the client’s screen, but not needlessly full-resolution. Your export choice should reflect the subject, retouching decision and delivery risk.
Should clients choose before or after retouching?+
For fixed-retouch packages, selection usually comes before detailed retouching. Apply enough baseline correction that clients are judging the photograph fairly.
How do I find a list of filenames in Lightroom?+
Use Lightroom’s Library text filter with filenames, or adapt a CSV/TXT export to the workflow or plugin you already trust. Test the handoff on a small job first.